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XTM Cloud 26.2

Segment status

In this section, XTM Cloud Administrators can set the required behavior for the segment statuses in XTM Workbench.

To access the Segment status settings, select Configuration > Settings > Translation > TM > Segment status.

To make changes to the Segment status settings, select the relevant option for the required settings and then select the Save button at the bottom of the screen.

Table 20. Segment status settings

Setting

Description

Mark segments as "Incomplete" in subsequent steps when a comment is added (only for non-subcontracted projects)

You can use this setting to ensure that comments left by a Linguist in a previous step will be noticed by the Linguist(s) assigned to the subsequent step(s). To do so, use the checkbox in the Permit column:

  • Selected – This setting is enabled for the entire system.

    When you enable this setting, if a Linguist assigned to a previous workflow step has left a comment in a Completed segment, the relevant segment status will be changed to Incomplete in subsequent step(s). This setting will apply regardless of whether the Completed status has been set manually by the relevant Linguist or automatically, based on additional settings.

  • Cleared (default) – This setting is disabled for the entire system.

Mark segments as Completed in subsequent steps when not changed by corrector (only for non-subcontracted projects)

You can use this setting to reduce the workload of the Linguist(s) following a corrector, as they only have to check work on the segments that have been changed by the corrector. To do so, use the checkbox in the Permit column:

  • Selected – This setting is enabled for the entire system.

    When you enable this setting, if corrector accepts the relevant target segment without making any changes and sets its status to Completed, then the relevant segment status is set Completed in all further workflow steps. If the segment status is not set to Completed, then all further workflow steps will retain current statuses. If the target text in the relevant segment has been changed by the corrector, then all further steps statuses will be set to Incomplete.

  • Cleared (default) – This setting is disabled for the entire system.

Set Non-translatables to Finished

XTM Cloud can automatically set non-translatable segments to done (Completed) during project analysis without the need to confirm them in XTM Workbench. If a segment is marked as non-translatable, while a Linguist is working in XTM Workbench, this setting will not apply. If a Linguist translates a segment which, during project analysis, has been marked as non-translatable, this segment will still be marked as non-translatable.

You can decide if this setting is available at customer and project level and specify the default. To do so, use the checkbox in the Permit column:

  • Selected – This setting is displayed at customer level, in project templates and when creating a project.

    If you also select the checkbox in the Default setting column, the setting will be enabled at customer and project level by default. Project Managers can disable it, if required.

    Additionally, use radio buttons to specify in which workflow steps should these segments be set to done (Completed):

    • All except last step – XTM Workbench sets the status of non-translatable segments to Completed in all workflow steps except the last one.

    • Only first step – XTM Workbench only sets the status of non-translatable segments to Completed in the first workflow step.

    • All steps – XTM Workbench sets the status of non-translatable segments to Completed in all workflow steps.

  • Cleared (default) – This setting is NOT displayed at customer and project level.

Display the last user's details in TM after a segment update

If changes to segment status and/or target are applied during an automatic step in the workflow, the Modified by metadata in the TM record shows: by default: SYSTEM.

If you select this setting, the details of the user who applied the latest changes to status and/or target in XTM Workbench before an automatic workflow step will be displayed. If no user applied changes during the project and only the automatic step introduces changes, XTM Cloud will log "SYSTEM" as Modified by.


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