Automatic archiving
Automatic archiving (auto-archiving) is a process that XTM Cloud performs daily. An “Auto-archived” project remains displayed in the Projects > Project list tab screen, but it is italicized, and the project's context menu icon is gray. All projects can also be archived manually from the project menu.
XTM Cloud automatically archives all projects according to their last usage date and workflow status. Projects will be archived automatically as follows:
Finished projects that have not been used for 5 days.
Unfinished projects that have not been used for 15 days.
When is a project considered not used:
Many actions (taken in the XTM Cloud user interface or via the API) indicate that a project is still in use. So, the list below only shows actions that are NOT considered ”project usage" and do NOT change a project's “last usage date”. These actions are:
Any action related to generating and downloading project files (such as source, preview, target, or reference files) taken by:
a Project Manager in the Project Editor > Files popup screen. For details, see Project Editor – Files.
a Linguist in the Project – Files popup. For details, see Project – Files popup.
a Project Manager or a Linguist in XTM Workbench. For details, see Preview files in XTM Workbench and Downloading target file in XTM Workbench.
Any action performed by a Project Manager in the Project Editor related to generating or downloading the following project information:
Costs. For details, see Project Editor - Estimates: Costs and Project Editor – Estimates: New costs.
Proposals. For details, see Project Editor - Estimates: Proposal.
Statistics. For details, see Project Editor - Statistics.
Metrics. For details, see Project Editor - Metrics.
Opening a project: performed by a Project Manager, in the Project Editor, without making any changes to the project details. For details, see Project Editor.
Activating an archived project: performed by a Project Manager. For details, see Activating the archived projects. In this case, the relevant project will be activated, but its “last usage date” will not be changed.
Note
All of the above-mentioned actions also apply to the API. For more information about current API methods, see XTM REST API Documentation.